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GOVERNING ATTENDANCE OF MANUFACTURERS &
SERVICE PROVIDERS |
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ELECTRIC UTILITY FLEET MANAGERS CONFERENCE |
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WILLIAMSBURG, VIRGINIA |
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JANUARY 1, 2008 |
1. Conference attendance shall be by
invitation only. Invited manufacturers and
service providers have been carefully
selected by the Board of Directors to ensure
the greatest possible benefit to all parties
attending the Conference. Invited
manufacturers shall not extend invitations
to any other utility, business acquaintance
or person who is not an employee of their
company. Such invitations must originate
from the Board of Directors of the Electric
Utility Fleet Managers Conference (EUFMC).
2. Manufacturers and service providers
shall pay a Company registration fee of
$1800. Each company registered with the
EUFMC may register a maximum of five (5)
representatives. Registration fees for
individuals are $250. Each of the five
registered employees may register his or her
spouse; the registration fee for spouses is
$250 each.
3. Only invited, registered
manufacturers are entitled to participate in
the vehicle drive-thru and equipment
demonstration. No invited manufacturers may
demonstrate, display or advertise any
vehicle or piece of equipment representing
or bearing the signage of any other entity
or company even if that entity or company is
an affiliate, subsidiary or partner of the
manufacturer unless that entity or company
has also been invited to and is registered
with the EUFMC. If an invited manufacturer
has equipment displaying a company not
registered with the EUFMC, a passive display
fee of $500 will be assessed for not
covering the name or logo. For companies
that want to speak about that equipment and
address that company as part of their
marketing during the EUFMC events, an active
display fee of $1500 will be assessed.
4. Service providers do not
participate in the Monday morning drive-thru
equipment demonstration but invited
registered service providers may participate
in the Monday afternoon show to present
information to attendees. Service providers
may not demonstrate, display or advertise a
product or service of any company, person or
organization that has not a paid registrant
of the EUFMC.
5. The maximum number of demonstrators
that can be handled in the planned
demonstration time frame is limited (3 units
per demonstrator maximum). Accordingly, it
is important that the companies that intend
to participate in the drive-thru return
their registrations as early as possible.
Failure to do so may preclude your
participation in the vehicle drive-thru
program. Repeat demonstrations of the same
unit by different demonstrators are not
permitted. The order of demonstration
presentations will be determined by a
drawing.
6. Participants will follow the
Equipment Demonstration and Inspection
General Instructions issued by the EUFMC Sr.
Vice President. Participants are responsible
for items displayed in their assigned
exhibit space. All items displayed must fit
in the space assigned. Do not drop ship
equipment or other show items. Participants
will make their own arrangements for items
for the parking lot show area (tables, small
tents, chairs, etc.).
7. All special affairs (dances,
cocktail parties, breakfasts, lunches, etc.)
must be coordinated with the EUFMC through
Ann Brown-Hailey, the EUFMC Executive
Secretary-Treasurer. All such affairs will
be publicized in the social program. The
EUFMC will not support unscheduled affairs.
Such activities will be considered in
conflict with the purpose of the Conference.
Fleet Managers should not attend functions
that conflict with scheduled EUFMC
activities Monday, Tuesday and Wednesday.
Private invitations issued to fleet managers
by manufacturers and service providers must
not conflict with scheduled EUFMC
activities; cooperation is expected.
8. All hospitality rooms must be
requested and coordinated through the
Executive Secretary-Treasurer, Ann
Brown-Hailey. Hospitality rooms shall be
kept closed while EUFMC meetings are in
session.
9. During all conference related
functions, manufacturers shall not offer any
gifts, promotional items, door prizes,
raffles or any other give away that exceed a
nominal value (maximum $50).
10. Requests for hotel room
reservations shall be made through Group
Reservations, Colonial Williamsburg Company.
Hospitality rooms must be coordinated with
Ann Brown-Hailey, the EUFMC Executive
Secretary-Treasurer (see item 8).
11. Name badges are issued to those
who have purchased a conference
registration. Attendees of any conference
activity must wear the EUFMC name badge.
Name badges are required for admission to
EUFMC sponsored events including banquet
dinners and Tuesday breakfast. Badges are
closely monitored to prevent unauthorized
persons from participating in the
Conference.
12. Conference registration must be
received by March 15. After that time, space
cannot be guaranteed and additional
companies may be invited to register.
Registrations accepted after March 15 will
be assessed a late registration fee of $200.
13. Refunds will be made on
cancellation of registration through May 1.
Refunds cannot be made on cancellations
after May 1.
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BY
ORDER OF THE BOARD OF DIRECTORS
ELECTRIC UTILITY FLEET MANAGERS CONFERENCE |
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Rev. 1/08 |
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Please click here to open, save or print the
2008 Conference Rules & Regulations in
Microsoft Word format. |
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EUFMC 2008 |
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