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1. Conference attendance shall be by invitation
only. Invited manufacturers and service providers have been
carefully selected by the Board of Directors to ensure the
greatest possible benefit to all parties attending the
Conference. Invited manufacturers shall not extend invitations
to any other utility, business acquaintance or person who is not
an employee of their company. Such invitations must originate
from the Board of Directors of the Electric Utility Fleet
Managers Conference (EUFMC).
2. Manufacturers and service providers shall pay a Company
registration fee of $1800. Each company registered with the
EUFMC may register a maximum of five (5) representatives.
Companies must register at least one key contact representative.
Registration fees for individuals are $250. Each of the five
registered employees may register his or her spouse; the
registration fee for spouses is $250 each.
3. Only invited, registered manufacturers are entitled to
participate in the vehicle drive-thru and equipment
demonstration. Participating manufacturers may not demonstrate,
display or advertise any vehicle or piece of equipment
representing or bearing the signage of any other entity or
company. This includes any company or affiliate of that entity,
subsidiary or partner of the manufacturer unless that entity or
company is registered with the EUFMC. If an invited manufacturer
has equipment and/or decals or logos displaying a company not
registered with the EUFMC, additional fees will be assessed. To
display equipment of a company not registered, a fee of $1800
will be assessed. To display the logo or decal of a company not
registered, an advertising fee of $500 for each logo or decal
will be assessed for not covering the decal or logo.
4. Service providers do not participate in the Monday morning
drive-thru equipment demonstration but invited registered
service providers may participate in the Monday afternoon show
to present information to attendees. Service providers may not
demonstrate, display or advertise a product or service of any
company, person or organization that has not a paid registrant
of the EUFMC.
5. The maximum number of participants in the drive-thru
demonstration is limited. Companies that desire to participate
in the drive-thru are encouraged to register for the EUFMC as
early as possible. Participants in the vehicle drive-thru
program are determined by the EUFMC Board of Directors. As
openings arise in the drive-thru, priority for participation
will be extended to equipment manufacturers and EUFMC sponsors.
6. Drive-thru demonstrations are limited to 3 units per
demonstrator. Multiple vendors utilizing a single unit will be
permitted. The order of demonstration presentations will be
determined by a drawing.
7. Participants will follow the Equipment Demonstration and
Inspection General Instructions issued by the EUFMC Sr. Vice
President. Participants are responsible for items displayed in
their assigned exhibit space. All items displayed must fit in
the space assigned. Do not drop ship equipment or other show
items. Participants will make their own arrangements for items
for the parking lot show area (tents, tables, chairs, displays,
etc.).
8. All special affairs during the EUFMC such as hospitalities
and receptions must be coordinated with Ann Brown-Hailey,
Director of Administration. All such events will be publicized
in the EUFMC social program. The EUFMC will not support
unauthorized events and consider such events in conflict with
the purpose of the Conference. Fleet Representatives should not
attend functions that conflict with scheduled EUFMC activities
Monday, Tuesday and Wednesday. Private invitations issued to
fleet managers by EUFMC manufacturers and service providers must
not conflict with scheduled EUFMC activities; cooperation is
expected. Hospitality rooms shall be kept closed while EUFMC
meetings are in session.
9. During all conference related functions, manufacturers shall
not offer any gifts, promotional items, door prizes, raffles or
any other give away that exceed a nominal value (maximum $50).
10. Requests for hotel room reservations shall be made through
Group Reservations, Colonial Williamsburg Company. Hospitality
rooms must be coordinated with Ann Brown-Hailey, the EUFMC
Director of Administration (see item 8).
11. Name badges are issued to those who have purchased a
conference registration. Attendees of any conference activity
must wear the EUFMC name badge. Name badges are required for
admission to EUFMC sponsored events including banquet dinners
and Tuesday breakfast. Badges are closely monitored to prevent
unauthorized persons from participating in the Conference.
12. Conference registration must be received by March 15. After
that time, space cannot be guaranteed and additional companies
may be invited to register. Registrations accepted after March
15 will be assessed a late registration fee of $200.
13. Refunds will be made on cancellation of registration through
May 1. Refunds cannot be made on cancellations after May 1. |